Administrative officer
SuperStaff, Philippines

Duties and Responsibilities:

An Administrative Officer is responsible for assisting our Human Resource, Accounting, Operations, IT and Administrative Team by completing a variety of administrative tasks.

Supports the Team in effectively communicating the vision and mission of the company.

Tasks include but not limited to;

General Task

• Efficiently managing his/her schedules, answering phone calls and correspondences, handling inquiries whenever possible, and/or directing callers to appropriate party.
• Ensures that all are properly executed as per the general services’ strategic plans/goals/process standards.
• Ensuring that company procedures and policies are being observed within the department and in the operations
• Prepare correspondences (letters, transmittal documents) if needed
• Assist IT, HR and Admin on logistics for equipment dispatch and return.
• Act as the caretaker/ maintenance of the site
• Carry out suitable and sufficient risk assessments in line with company procedures prior to work being undertaken
• Handles processing, distribution, and inventory of maintenance and facilities supplies
• Responsible for assisting and monitoring Housekeeping/Sanitation.
• Support planning and coordination of program and engagement activities (Monthly, Summer, Yearend and/or Team Activities)

Compliance Officer

• Work hand and hand with the Admin Team to ensure all government-related compliance are attended and complied with in a timely manner.
• Coordinating with Local Government Units in processing building permits, barangay clearances, business clearances, and other requirements for Makati site only
• Preparation, filing, and documentation of the necessary requirements for said transactions.
• Keep up-to-date references of the government units’ processes and procedures relating to corporate registrations and compliance in Makati

Requirements

• Average verbal and written communication skills
• Detail-oriented and efficient
• At least 2 year(s) of working experience in the related field is required for this position.
• Computer Literate, can work under pressure and with minimal supervision
• Basic Knowledge Microsoft Office (Word/Excel/PowerPoint) or Google Docs
• Experienced in Administrative Support or equivalent
• Experience in processing to any government agencies like BIR, SEC amp; PEZA, etc. is an advantage.
• Ability to prioritize, work to tight and challenging deadlines, and manage complex and multiple pieces of work.
• Ability to manage time effectively.
• Enthusiastic with energy and drive, Self-motivated and able to work with minimal direction.
• Ability to manage multiple tasks within given time frames.
• Create and maintain filing systems, both electronic and physical.
• Willing to travel
• Ability to work in team

Benefits

HMO with 1 free dependent upon hire

Life Insurance

Work onsite

Night Shift

20 PTO credits annually

Great Company Culture

Career Growth and Learnings

Php 22,000 - Php 30,000 package

Job Rewards and Benefits