Executive Assistant To Chief Executive Officer
LeapVista, Philippines

We are looking for a responsible Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives. The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

• Attend meetings with the CEO, take minutes and provide timely and effective updates on the progress of the actionable items assigned to each person.
• Lead and manage a variety of special projects for the CEO at organizational level.
• Perform a wide range of administrative tasks for the CEO daily which includes but not limited to, managing an active calendar, handling of expense reports and invoice payments, following up on work tasks and email correspondence, scanning of documents, mailing of letters or packages, making reservations and/or travel related arrangements, running business and/or personal errands etc
• Coordinate with HODs and other staff on obtaining approvals from the CEO for business operational matters.
• Communicate and work closely with a team of managers and monitor the progress on all tasks to ensure that project deadlines are met.
• Handle confidential matters privy to the CEO with discretion and maintain the security of the CEO’s personal data and information.
• Perform any other duties as and when assigned by the CEO.

Requirements

• Minimum Diploma in Business Administration/Management/Marketing or any other related discipline
• At least 5 years of proven experience providing business support to C-level executives
• A good understanding of internet-based sales / digital marketing will be advantageous
• Excellent written and verbal communication skills in English
• Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment
• A good track record of spearheading projects, from concept to completion
• Highly meticulous and able to work independently within tight timelines
• Takes initiative to get the desired outcomes in cooperation with other teams
• Strong interpersonal skills and able to build relationships with all stakeholders
• Will have to attend occasional meetings in different time zones
• Proficient in Microsoft Office and G-Suite

Job Rewards and Benefits