Property and Development Admin Assistant
Smartsourcing, Philippines

1 Year
0 - 0
Job Type
Job Shift
Job Category
Career Level
Bachelor's Degree
Total Vacancies
1 Job
Posted on
Mar 11, 2024
Last Date
Mar 16, 2024

Job Description

Hi! We’re Smartsourcing, looking for a Property and Development Admin Assistant who can work with us full-time and on-site!Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, CebuAs a Property and Development Admin Assistant,

You'll collaborate closely with our client’s Group Property amp; Development Manager and Compliance Manager, contributing to assist with and streamline development and administration management.

Your key responsibilities will include keeping CRM databases accurate, updating dashboards, preparing communication plans, and transforming data into clear reports, making this role perfect for those skilled in organization, detail-oriented tasks, and proficient in Excel and Microsoft Office.

You will be the internal point of contact for the Development and Compliance team. You'll also take on ad-hoc projects as they arise, offering a dynamic aspect to your role. Joining our team offers the chance to be part of a supportive group of professionals dedicated to a meaningful mission, where your administrative abilities will have a direct impact on our success in promoting health and wellness.

Some of the things we expect you to do are to:
  • Updating relevant CRM fields based on Asana board updates and/or Property tracker
  • Creating Asana cards and the relevant fields
  • Uploaded relevant documents and photos in the In Club Sharepoint files
  • Pulling necessary reports when needed
  • Maintain data for relevant projects in various systems
  • Preparing and sending correspondence for projects and BAU.
  • 12, 9, 6, 4 amp; 3-month Countdown email to clubs due for a Refresh
  • Livit to Livit Refresh - Design Kick-off emails
  • Club Opening, Refresh and New Vendor Workplace Post Drafting
  • Maintaining digital filing of relevant insurance, documents, and agreements for Vendors
  • Update relevant channels e.g. workplace, dashboard etc.
  • Filing and administrative work, keeping contact details updated
  • Supporting territory mapping data
  • Manage general filing and administration tasks efficiently
  • Keeping our data and documents well-organized
  • Maintain a high standard of confidentiality and data protection, adhering to best practices in safeguarding sensitive information


We would need you to be or have the following:
  • Experience in high-volume administrative execution
  • Experience in generating various reports
  • Proficient Microsoft Office skills
  • Experience with Microsoft Teams and Sharepoint is preferable
  • Excellent communication skills, both verbal and written
  • Interest in the health and wellness industry
  • Clear, concise and effective communicator verbally and non-verbally
  • Master organiser, driven towards a deadline


Be a part of the Smartsourcing crew !

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

Here’s why we think you’d love working at Smartsourcing

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:
  • Above-industry salary package
  • Day Shift
  • Fixed weekends off
  • HMO coverage for you and your dependent/s after one (1) month
  • Free lunch every day
  • Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
  • Sports wellness clubs including free-diving
  • Subsidized gym membership at Anytime Fitness
  • Travel opportunities to Australia
  • Exclusive discounts in selected restaurants and merchants
  • And so much more!

Job Specification

Job Rewards and Benefits


Information Technology and Services - Cebu City, Philippines
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