Executive Assistant - 17690235538
Support Shepherd, Philippines
Job Description
LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES
Position: Executive Assistant
Working Hours: 4 hours overlap; US Timezone; Specific timezone will be discussed during the interview.
Salary Range: 1200 USD
About the company:
[Confidential Company] is a prominent advisory firm guiding clients in transactions involving senior housing and care facilities, and bed licenses. Founded in 2015, Senwell quickly rose to become a national leader in bed license transactions and has since expanded its expertise into real estate asset sales within the senior housing and skilled nursing industries. We operate on Christian, faith-based principles, which foster a culture of integrity, transparency, and exceptional service. As the demographic landscape shifts, with a significant increase in the senior population expected by 2030, Senwell is poised to address the growing needs of this industry. Our Toledo, Ohio office is actively expanding, and we are seeking entrepreneurial, diligent professionals to join our data research team and contribute to our mission.
Core Values:
We are in search of a candidate who embodies our core values to support our expansion:
1. Walk in their shoes: Understand and respect diverse perspectives, fostering collaboration.
2. Never be the bottleneck: Promote proactive decision-making to improve efficiency.
3. Look around: Encourage awareness of the bigger picture in problem-solving and planning.
4. Come prepared: Engage clients with thorough preparation for informed interactions.
5. Set expectations: Communicate clearly to define shared goals and standards.
6. Extreme Ownership: Drive innovation and improvement with resourcefulness and resilience.
About the role:
We are seeking an Executive Assistant with an exceptional command of the English language and meticulous attention to detail. The ideal candidate will provide comprehensive support to the company's two founders, assisting with both professional and personal tasks to streamline daily activities and enhance productivity.
Professional Assistance:
• Oversee scheduling and management of business appointments, reminders, and to-do lists.
• Maintain an effective follow-up system.
• Organize business opportunities, listings, projects, etc.
• Organize, add and edit companies and contacts in our customer relationship management software
• Develop processes in our training software for streamlined operations.
• Plan and manage work-related travel to include airfare, car rental, hotel reservations, as well as conference registrations, networking events, etc.
• Handle email correspondence, including sending and responding to emails.
• Organize and categorize company documents and files, as well as data rooms we share with clients.
• Assist with data entry and administrative tasks, including budget spreadsheet maintenance.
• Source and order gifts for clients.
• Organize professional gatherings such as lunches, dinners, and meetings with clients and employees.
• Coordinate restaurant bookings and lunch orders.
• Schedule meetings with contacts prior to conferences.
• Creating, analyzing and sending reports to clients.
• Invoice creation, payment reminders, and tracking expenses.
• Research duties such as market research, competitor analysis, or sourcing information for projects.
• Preparing and formatting presentations or reports.
• Personal errands that can be managed online, such as scheduling personal appointments or making online purchases.
Scheduling and Calendar Management:
• Oversee scheduling and management of business appointments, reminders, and to-do lists.
• Schedule meetings with contacts prior to conferences.
Travel and Event Coordination
• Plan and manage work-related travel, including airfare, car rental, hotel reservations, conference registrations, networking events, etc.
• Organize professional gatherings such as lunches, dinners, and meetings with clients and employees.
• Coordinate restaurant bookings and lunch orders.
Client and Relationship Management
• Maintain an effective follow-up system.
• Organize, add, and edit companies and contacts in customer relationship management software.
• Source and order gifts for clients.
Document and Data Management
• Organize and categorize company documents and files, as well as data rooms shared with clients.
• Assist with data entry and administrative tasks, including budget spreadsheet maintenance.
Process and Operations Development
• Develop processes in training software Trainual for streamlined