Finance Assistant
Smartsourcing, Philippines

Hi! We’re Smartsourcing, and we’re looking for a Finance Assistant who can work with us full-time and on-site!

Earn up to 30K!

Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu

Be a part of the Smartsourcing crew !

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

As a Finance Assistant,

You will be responsible for managing accounts payable, overseeing webstore activities, and assisting in contract entry processes. You will play a crucial role in ensuring accurate financial transactions, timely payments, and efficient coordination between various teams.

Some of the things we’d expect you to do are to

Accounts Payable

• Manage accounts, handling bills and webstore orders.
• Invoice forwarding, coding and approval
• Manage invoices in Xero
• Verify and update bank account information on invoices.
• Prepare creditor batches for payment every week.
• Monthly statement reconciliation from vendors and suppliers

Webstore

• Online payment monitoring
• Order confirmation from various suppliers.
• Import and edit invoices in Xero.
• Reconcile with supplier bills, managing variations to vendor payments.
• Identify and recode Xero orders for specific agents eligible for credit.

Contracts Entry

• Receive, check, and process sale amp; purchase agreements, sales questionnaires, and transaction reports.
• Ensure sales questionnaire data matches the sale amp; purchase agreement and is approved by the branch manager.
• Update owner and purchaser details, converting listings, adding solicitors, modifying sale details, checking commission details, adding conditions and dates, entering referrals or deductions, checking office splits, updating agent splits, and generating front sheets.

We would need you to be or have the following

• Bachelor's degree in Accounting, Finance, or related field.
• Proven experience in accounts payable and webstore management.
• Proficient in using ApprovalMax and Xero.
• Strong attention to detail and organizational skills.
• Excellent communication skills for coordinating with internal teams and external vendors.
• Ability to work independently and meet deadlines.

It would be awesome if you are or also have:

• Familiarity with real estate transactions and related documentation is a plus.

Here’s why we think you’d love working at Smartsourcing

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are not afraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

• Above-industry salary package
• Day Shift
• Fixed weekends off
• HMO coverage for you and your dependent/s after one (1) month
• Free lunch every day
• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• Subsidized gym membership at Anytime Fitness
• And so much more!

Note:This position calls for you to work from 4:30 AM - 1:30 PM.

Job Rewards and Benefits