Virtual Executive Assistant
inDinero, Philippines

• Why this role existsThis role will act as an integral part of the business and personal brand, supporting in creating systems, hold accountability, and taking various tasks and projects. Ideally, this is a long-term working relationship, where you will benefit by expanding your skill set and experience as the business grows.
• Duties and Responsibilities

• Categorize all business expenses, using Quickbooks online, across two entities
• Make sure all invoices are paid, and any delinquent invoices are pursued - ensuring the integrity of the AR / AP function
• Making sure to respond to new business queries in a timely manner
• Create products within Stripe, create reports, and generally manage the backend
• Organize and systemize all of my digital paperwork, including resources, client-related files, and interactions

• Skills
• Highly organized
• Experienced in creating filing systems in the past
• Experienced in working across multiple timezones, juggling several calendars, as well as planning and booking international travel
• Strong researcher and process oriented
• Able to manage a team on Upwork, or elsewhere, to fill gaps in the organization such as design, digital marketing, technical writing

• Traits
• A lifelong learner
• A direct communicator
• Technically savvy and digitally native
• Not afraid to be ‘pushy’ when it comes to keeping the task on track

• In the first 90-days
• You will go through hundreds of saved articles and organize them into themes, creating lists and publish them to my website which runs off of a combination of Notion and Super.so
• You will review, organize and systemize all of my existing and past contracts
• You will have completely taken over weekly bookkeeping responsibilities

Requirements

• 5+ years experience supporting US-based executives
• You will need to overlap with Lisbon mornings (8:00-12:00) Monday through Friday
• Experience with CRM tools and Stripe
• Expert in using modern collaboration tools (Notion, Google Workspace, Microsoft Office, Calendly, Docusend)
• Basic understanding of US bookkeeping and accounting using Quickbooks
• Strong internet connection and dedicated workspace
• Excellent written English
• Willing to work on a night shift schedule

Benefits

• Dental and Medical Insurance
• Retirement Plan
• Education Support
• Miscellaneous Allowance
• Technology Reimbursement
• Permanent Remote Work
• Free Office Lunch every Wednesday
• Team Sports every Wednesday
• Performance-Based Bonuses

Job Rewards and Benefits